Most couples do not need more effort — they need better sequencing. Book the big, date-dependent things first, and the rest falls into place. Below is the timeline we use as a starting point, then adapt to your date, budget and guest count.
12–9 months out: lock the foundations
The earliest decisions constrain everything else, so make them first. Nail down your rough guest count and overall budget, then secure the two things that book up fastest.
- Set your date range and total budget.
- Draft the guest list — even a rough number changes the venue you can consider.
- Book the ceremony and reception venues.
- If a specific photographer, band or planner is a must-have, reserve them now.
8–5 months out: build the team
With the venue fixed, assemble the vendors who bring it to life. This is also the window to send save-the-dates so distant guests can plan travel.
- Confirm caterer, florist, and entertainment.
- Order attire — gowns and some suits need months for fittings.
- Send save-the-dates and build your wedding website.
- Book accommodation blocks and transport if guests travel.
Build a two-week buffer into every "final" deadline. If final numbers are due 14 days out, tell yourself they are due 28 days out. That single habit removes most of the stress from the final month.
4–2 months out: the details
Now the picture sharpens. Taste the menu, order stationery, and start drafting the run sheet that will guide the whole day.
- Hold the menu tasting and confirm the bar.
- Send invitations 8–10 weeks out; set the RSVP date one month before the wedding.
- Finalise the ceremony order and any readings or music.
- Book hair and makeup trials.
The final month and week
Chase outstanding RSVPs, deliver final headcounts to your caterer and venue, and confirm arrival times with every vendor in writing. Build the seating plan, print the timeline, and hand a copy to whoever is running the day. Then — and this matters — stop planning. In the last few days your only jobs are to rest, delegate, and enjoy the run-up.
A good timeline is not about doing everything early; it is about doing the right things in the right order. Get the sequence right and the day looks after itself.