25 event-planning terms defined

AV (audio-visual)

Sound system, lighting, projection. SLAtech Event integrates с AV vendor scheduling и surfaces tech-check times.

Cancellation policy

Event-host or guest-side cancellation rules. SLAtech Event's bot surfaces cancellation policy на booking confirmation и handles cancellation requests according к configured rules.

Capacity / wait-list management

Session-capacity awareness — bot offers wait-list signup when room is full. Auto-promotes wait-listed attendees when а seat opens. SLAtech Event ships wait-list logic native; generic chatbots happily over-allocate seats.

Catering

Food и beverage service. SLAtech Event integrates с catering vendors к sync the dietary report и final guest count automatically.

Custom hashtag

Event-specific social media tag для aggregating photos и posts. SLAtech Event's bot can surface the hashtag к guests at multiple touchpoints.

Day-of coordinator

On-site staff managing the event timeline и vendor coordination. SLAtech Event's bot handles guest queries during the event itself — freeing day-of-coordinator capacity для real-time vendor coordination.

Deposit (event-specific)

Partial payment securing event booking. SLAtech Event's bot integrates с Paddle / RewirePay для deposit collection и refund processing per the configured cancellation policy.

Dietary restrictions / allergies

Guest food-restriction profile: vegetarian, vegan, gluten-free, kosher, halal, nut-free, etc. SLAtech Event's bot captures structured dietary disclosure и outputs а sorted dietary report for the caterer.

Floor plan / seating chart

Diagram showing table arrangement и guest assignments. SLAtech Event's bot can surface а guest's table assignment via QR-code lookup on arrival.

Hybrid event support

Event running concurrent in-person + virtual streams. Bot answers virtual-attendance queries (stream URLs, recording availability, Q&A submission) differently from in-person queries (venue, parking, lunch). SLAtech Event ships hybrid-aware routing.

Insurance / liability waiver

Event-host liability coverage. SLAtech Event's bot can surface а digital waiver к activity guests (zip-line, bungee, climbing). Signed waivers stored с timestamp в EU infrastructure.

Live streaming

Real-time video broadcast для remote guests (Zoom, YouTube Live, custom URL). SLAtech Event's bot surfaces stream URLs to remote-flag guests at the right moment.

Open bar vs cash bar

Open bar = host pays для drinks; cash bar = guests pay. Mixed bars (limited open bar + cash beyond) are common. SLAtech Event's bot surfaces bar arrangements в pre-event communications.

Photo booth

Open-access photo-taking station с printable / digital deliverables. SLAtech Event's bot can handle photo-booth queue management и surface live photos.

Plus-one

Permission для а guest к bring an additional attendee. SLAtech Event's bot enforces plus-one policies (per-guest / per-tier) и captures plus-one details (name, dietary, allergies) inline.

RSVP

From French "répondez s'il vous plaît" — request for а guest к confirm attendance. SLAtech Event's bot handles RSVP confirmations across web, Telegram, WhatsApp Business и email с real-time guest-count updates.

Run sheet / production schedule

Minute-by-minute event timeline (ceremony start, speeches, first dance, cake cut, departure). SLAtech Event's bot can surface the timeline к guests / vendors at appropriate moments.

Save-the-date

Early pre-invitation alerting guests к а future event date so they can hold the slot. SLAtech Event's bot tracks save-the-date opens / replies и triggers follow-up invitation sends.

Schedule-query precision

Track-aware session lookup (e.g. "когда Hebrew RTL talk на Day 2?") returning speaker / room / time. SLAtech Event surfaces precise schedule answers; generic chatbots dump а wall-of-text agenda.

Sponsor / exhibitor lookup

Bot answers booth-number lookups с category filtering. Integrates с event-management system к surface sponsor profiles. SLAtech Event matches generic chatbots when given clean structured data — primary differentiation в schedule + capacity logic.

Ticket-tier disambiguation

Bot distinguishes between VIP / general / early-bird / student / group ticket tiers с tier-specific FAQ + refund-policy mapping. SLAtech Event ships tier-aware logic native; generic chatbots quote one generic refund policy regardless of tier.

Tipping / gratuity

Optional payment к vendors (venue staff, drivers, performers). SLAtech Event's bot can surface tip-recommendation guidance per vendor type.

Vendor management

Coordination across multiple suppliers — caterer, florist, photographer, DJ, AV team. SLAtech Event's bot routes vendor-specific questions к the appropriate point of contact.

Venue

The physical location hosting the event. SLAtech Event's bot surfaces venue details (address, parking, accessibility) к guests on demand и pulls live availability from venue partner integrations.

Welcome bag

Gift bag для out-of-town guests at the hotel или venue. SLAtech Event's bot can surface welcome bag details (when / where к pick up).